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Manufacturing Industries

Background

Modern day consumables, daily use articles and even fixed assets do relate to the sophisticated and automated manufacturing process one or the other way.

Even while we enjoy our first tea cup of the day, we come across the following articles:

  • Tea that was stored and packed by machines
  • Paper that was used for the tea packs/bags was produced in paper mills
  • Sugar that was produced in sugar mill
  • Cooking gas that arrived at our home in cylinders produced in plants or through pipes that were again produced in plants
  • 5. Water gets purified in plants that use machinery and flows through pipes again and we collect it through taps that a factory produced
  • The cups are manufactures in ovens that are modern furnaces and clay is mixed with machines
  • Even the spoon that we use for stirring the sugar was produced on machines
  • The milk is collected in modernised dairies and is transported in refrigerated containers that are loaded on modern vehicles produced in factories

The list is endless….

What we understand is at every level, manufacturing is involved in our lives one or the other way. To run a manufacturing setup, be it small or large, systems are required.

The Challenges

Not all the organisations can assimilate the solutions to the tune of full blown ERP to manage their manufacturing business. They need a better yet user friendly solution that takes care of

  • Accounts
  • Inventory
  • Business Transactions
  • Statutory Compliance and
  • MIS
Getting all of this available together is a tough challenge, especially when you want the solution to be

Hence whatever partial amount is received needs to be calculated in reverse manner to arrive at the Base Amount and Service Tax component and then book the Revenue accordingly.
This calls for a complex management of:
  • Raising Invoices with service components (e.g. Accounts Entries for a given period, Audit fees for a certain period, Visit fees and other charges etc.)
  • Do not create accounting impact of these invoices till payment is received.
  • Receiving Partial/Full Amount against the invoices and keep track of the Bill-wise entries.
  • Calculating and Accounting for Service Tax Liability
  • Following Up the unrealized receivables

The above mentioned methods rely a lot on human intervention. This is because two different sets of records / databases have to be referred and updated for every entry and a periodic reconciliation is always required between the two. Apex Answer By studying the important business functions of the modern manufacturing organizations, Apex has been able to produce a solution that suits all the types of manufacturing. Apex Solution covers all the essential aspects of manufacturing organisation.
It is interesting to note that a typical manufacturing organization involves.
Manufacturing- Distribution-Services as the vital components and solution by apex is ready to scale itself to any level. With the use of tally server 9,the new offering from Tally the solution can be used by hundreds of users.
As shown in the graphic, the important manufacturing organization business processes are well covered by the solution from Apex.
At every level important documents and reports get generated that get covered and produced using Tally’s in-built and customised features.
For e.g. While accounting reports are generated by the in-built features, R.C. gets covered by customization.
Features:
  • Sales, Purchase, Stores, R.C., Production& Accounts all are available in the same solution.
  • Planning for raw material based on BOM, orders in hand, in pipe line and using trend is possible.
  • Q.C. is based on parameters at procurement, WIP &F.C. level is possible.
  • Multi stage production can be handled.
  • Multi level BOM (Component to sub assembly to assembly with reference to processes) is possible.
  • Product costing and profitability based on the above is earlier.
  • Vendor management from Registration to Rating.
  • Indent to purchase and P.O. to Invoice gets covered seamlessly.
  • Tight control over P.O.--> G.R.N.--> Purchase process.
  • Management controlled user access .
  • Dashboard like MIS (drill down to voucher level) helps in faster decision making.
  • Multiple levelAuthorisation of vouchers is possible.
  • Audit trail helps in getting easy post mortem analysis of descripencies in case of need.

Features


  • Sales, Purchase, Stores, R.C., Production& Accounts all are available in the same solution.
  • Planning for raw material based on BOM, orders in hand, in pipe line and using trend is possible.
  • Q.C. is based on parameters at procurement, WIP &F.C. level is possible.
  • Multi stage production can be handled.
  • Multi level BOM (Component to sub assembly to assembly with reference to processes) is possible.
  • Product costing and profitability based on the above is earlier.
  • Vendor management from Registration to Rating.
  • Indent to purchase and P.O. to Invoice gets covered seamlessly.
  • Tight control over P.O.--> G.R.N.--> Purchase process.
  • Management controlled user access .
  • Dashboard like MIS (drill down to voucher level) helps in faster decision making.
  • Multiple levelAuthorisation of vouchers is possible.
  • Audit trail helps in getting easy post mortem analysis of descripencies in case of need.


Advantages

  • Every important aspect of business gets available on the same platform.
  • The menus get simplified because of user level login.
  • Controls like Negative stock Avoidance, Q.C. required for manufacturing acceptance etc. helps a lot in avoiding mistakes.
  • Authorization levels if introduced keep a good control over the user inputs.
  • Both discreet and process manufacturing organization functions are managed equally well.

Showcase


There are numerous projects that apex has successfully delivered for the manufacturing industry. It will be note worthy to mention a few here as case studies.



You will find a “ Pump Manufacturer” to “ Hydraulic Components for earth moving machinery OEM Supplier “ and “ Paper Rolls Mill” to “ Garments Manufacturer cum Exporter” in these examples


However this is a partial list and we’ll keep on updating the same as and when we come across more challenging assignments.


You as a visitor to this page and a representative of manufacturing industry are welcome to get in touch with us and willing to sort out the issues for you and provide a most practical, future compliant and scalable solution.